Privacy Policy

---

1. Introduction

Irene Pre-Primary School (“the School”, “we”, “us”) respects your privacy and is committed to protecting personal information in accordance with the Protection of Personal Information Act, 4 of 2013 (“POPIA”).

2. Information We Collect

We may collect personal information relating to:

• Parents/guardians: names, contact details, identity information (where required)
• Learners: names, date of birth, medical/allergy information, emergency contacts
• Billing: fee statements, proof of payment, account details (where applicable)
• Media: photographs/videos (only with appropriate consent)
• Website enquiries: information submitted via forms, email, or phone

3. Why We Collect It

We use personal information to:

• Process enrolments and manage learner records
• Communicate with parents/guardians
• Maintain safety, medical, and emergency readiness
• Issue invoices and manage fee administration
• Share school communication (newsletters, notices, event info)

4. Lawful Processing

We process personal information only where there is a lawful basis to do so, such as consent (where required), contractual necessity (enrolment), legal obligations, or legitimate interests in operating the school safely and effectively.

5. Sharing & Third Parties

We do not sell personal information. We may share information only when necessary, for example:

• With medical professionals in an emergency
• With authorised service providers (e.g., email, form tools, IT support) under confidentiality
• When required by law or regulatory bodies

6. Security & Retention

We take reasonable technical and organisational measures to safeguard personal information. Access is limited to authorised staff. We retain information only as long as necessary for school operations and legal requirements.

7. Your Rights

You may request to:

• Access your personal information
• Correct or update inaccurate information
• Withdraw consent (where applicable)
• Request deletion (where lawful and applicable)
• Lodge a complaint with the Information Regulator

For requests, please use our POPIA Rights & Requests page.

8. Contact

Irene Pre-Primary School

Irene, Centurion

Email: info@irenepreprimary.co.za

Phone: +27 72 200 1219